Barracks Rental Fee – Vehicle Administration Archive Storage Services

Procurement Requirements

I. Project Objectives: The existing facilities are inadequate for the management and storage of archives; therefore, to better preserve vehicle administration archives and ensure their integrity, it is necessary to address this issue.

II. Procurement Organization Type: Public Tender

III. Project Overview:

1. Project Budget: RMB 2.625 million (covering all expenses required for this project, including personnel salaries—such as overtime pay and various social insurance contributions mandated by the Labor Contract Law—as well as personnel accommodation, meals, transportation, tools, office expenses, administrative overhead, public facility maintenance costs, venue rental fees, and taxes).

2. Scope of Services: This project is designed to provide a large-scale facility for the centralized management and storage of approximately 11,529,941 motor vehicle records and driver records currently held by the Vehicle Administration Office, including shelving, storage, and the handling of inbound and outbound inventory transfers.

3. Service Area: See the Service Requirements and Scope for details.

4. Service Period: 18 months from the date of contract execution.

5. Service Location: The address provided in the tender documents.

6. Bidder Qualification Requirements:

(1) Comply with the provisions of Article 22 of the Government Procurement Law of the People’s Republic of China;

(2) Not listed on the Credit China website (www.creditchina.gov.cn) as a discredited person subject to enforcement or as a party involved in a major tax violation case, and not listed on the China Government Procurement Website (www.ccgp.gov.cn) as having engaged in serious illegal or untrustworthy conduct in government procurement.

(3) Qualification requirements to be met for implementing government procurement policies: None.

(4) Specific qualification requirements for this project: None.

IV. Service Needs and Content

1. The Vehicle Administration Office requires storage space for motor vehicle records and driver records, as well as administrative office space; these costs are included in the present quotation.

2. A designated parking area shall be provided to facilitate the parking of the purchaser’s vehicles, with the associated costs included in the tender quotation.

3. Site area: not less than 6,000 square meters.

4. Service Location: The service location specified in the successful bidder’s tender document.

5. During the service period, the bidder shall bear the costs of maintaining public facilities, including routine repair and maintenance expenses, elevator maintenance and annual inspection fees, pump repair and maintenance expenses, and fire monitoring equipment maintenance and annual inspection fees.

6. The Bidder shall ensure the safe use of the leased premises and shall be responsible for inspecting the premises and all fixtures and fittings therein. Upon receipt of a maintenance call from the Procuring Entity, the Bidder shall respond within 5 minutes, arrive on site within 1 hour, and complete the repair within 4 hours. If the Procuring Entity or any third party suffers losses due to the Bidder’s delay in carrying out such repairs, the Bidder shall be liable for compensation.

7. The Bidder shall provide the Purchaser with ten days’ written notice prior to undertaking any repairs to the premises and its ancillary facilities, and the Purchaser shall actively assist and cooperate in such efforts. If the premises are damaged due to the Bidder’s failure to timely perform its contractual repair and maintenance obligations, resulting in property loss or personal injury to the Purchaser, the Bidder shall be liable for compensation.

8. In the event that the leased premises and its equipment are damaged due to force majeure, neither the bidder nor the purchaser shall bear any liability.

9. During the service period, if the Bidder intends to assign or mortgage the premises, it shall notify the Purchaser two months in advance. Under otherwise identical conditions, the Purchaser shall have the right of first refusal.

10. Bidders must enter into a confidentiality agreement with the procuring entity, and all personnel involved in this project must separately sign a separate confidentiality agreement regarding the security of project documents and data.