2025 Annual Air-Conditioner Repair and Maintenance Project Tender

Chapter One      Invitation to Tender

X X Company:

Our company is conducting an open tender for the 2025 air-conditioning maintenance and repair project. The tender conditions are now met, and qualified potential bidders are invited to submit bids.

1 1. Tender Number: YLKT-2025-0116

2 1. Project Name: 2025 Air-Conditioning Repair and Maintenance Project

3 1. Project Scope: Internal Air-Conditioning Repair and Maintenance

4 Bidders participating in the tender must carefully read the Instructions to Bidders and all other contents of the Tender Documents to avoid any errors.

5 , Submission of Bidding Documents

5.1 Submission Deadline: Bids must be submitted in writing no later than 12:00 noon on April 30, 2025, together with the corresponding bid bond of RMB 5,000. The bid bond shall be transferred from the bidder’s basic bank account to the following account, with the remark “Bid Bond for [Project Name]” clearly indicated on the remittance slip. Submissions received after the deadline will not be accepted. The bid bonds of unsuccessful bidders will be returned on Announcement of Tender Results The bid bond shall be refunded within 30 days, and the successful bidder’s bid bond shall be converted into a performance bond.

5.2 Submission Location: Room 305, Party and Mass Work Department, Office Building of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account Name: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account-opening Bank: Liujiang Xinxing Sub-branch of Agricultural Bank of China Co., Ltd.

Bank account: 2013 2401 0400 0157 1

6 1. Bid Opening Time and Venue: The bid opening is tentatively scheduled for 2:00 p.m. on April 30, 2025, in Conference Room 309 of the Office Building of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd., and will be conducted as an internal competitive bidding process.

7 1. Contact and inquiry telephone numbers and mailing address:

Unit: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Address: No. 12, Leye Road, Xinxing Industrial Park, Liujiang District, Liuzhou City

Postal Code: 545112

Telephone: 0772-3269380

Email: 68161277@qq.com

Contact: Wang Zhiwei, Phone: 18977240656

Note: Due to the large size of the attachment, all bidding entities are requested to contact the staff to have the attachment sent.

Chapter 2      Instructions to Bidders

1 1. Preliminary Schedule of Instructions to Bidders

2 1. Bidding Instructions条款

2.1 Party A: the tendering party, namely China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Party B: Bidder

2.2 Bidding-related qualifications and bidding documents:

A copy of the business license, a power of attorney, copies of the identification cards of the legal representative and the authorized representative, a copy of the remittance slip for the bid bond, and other supporting documents demonstrating the bidder’s capabilities, among others. All the above documents shall be bound in order.

2.3 The bidding company must have been established for more than three years (calculated from the date of issuance of its business license to the day of bid opening); the company’s approved scope of business must be consistent with the air-conditioning repair, maintenance, installation, or other related services it has selected.

2.4 The subject of this tender is: 2025 Annual Air Conditioning Repair and Maintenance Items 。

2.5 Bidding Price: A detailed quotation shall be provided in accordance with the attachments to Chapter 8 (prices are quoted inclusive of tax).

3 , Expense Settlement

3.1 Payment Terms: Upon completion of the repair and maintenance services by Party B, Party B shall issue an invoice to Party A. Within 30 days of receipt of such invoice, Party A shall remit the corresponding payment to Party B via bank transfer.

3.2 Payment Progress:

Routine Maintenance: Routine maintenance projects refer to those that occur frequently, involve relatively stable scope of work, and must be carried out annually. Settlement shall be based on the tender unit prices and the actual quantities of work performed. Upon successful completion and acceptance of the maintenance works, Party B shall issue a special value-added tax invoice in accordance with national requirements, with an amount consistent with the payment for the current batch; payment of 90% of the maintenance amount shall be made within 30 days after posting. The remaining 10% shall be held as a retention fund and paid upon expiration of the warranty period provided there are no quality issues.

Specialized Maintenance Projects: This primarily includes maintenance projects that are technically sophisticated or complex, projects involving large and concentrated work volumes, and projects whose occurrence within the year is uncertain (i.e., such projects may not arise every year). Settlement shall be based on the tender unit prices and the actual scope of work performed. Upon successful completion and acceptance of the special maintenance project, Party B shall issue a value-added tax special invoice that complies with national requirements and corresponds to the payment amount for the current batch; payment shall be made within 30 days after posting, in the amount of 90% of the approved project cost. The remaining 10% shall be held as a retention fund and paid upon expiration of the warranty period provided there are no quality issues.

4 , Performance Bond

To ensure the fulfillment of this Agreement, RMB 1,000 of the Bidder’s bid bond shall be converted into a performance bond, with the remaining balance to be refunded within 5 to 20 business days. If the Bidder unilaterally terminates the Contract prior to completion, the Tendering Party shall not refund the Bidder’s performance bond. However, if the Services are rendered in full accordance with the Contract and upon expiration of the Contract Term without any disputes between the Parties, Party A shall refund Party B’s performance bond within 5 to 20 business days.

5 , Quality Control

5.1 Party B shall perform the construction work in accordance with the scope of the winning bid and shall ultimately pass Party A’s acceptance inspection. For the installation of equipment that is subject to inspection by the state or relevant industry authorities, Party B shall handle the requisite procedures in compliance with the applicable inspection requirements and obtain satisfactory acceptance upon completion of such inspections.

5.2 Warranty Period: All air conditioner repair and maintenance services are covered by a three-month warranty.

6 , Liability Protection

6.1 Party A’s Responsibilities:

(1) Provide the site required for construction.

(2) Upon the construction conditions being met, Party A shall notify Party B one day in advance to commence construction.

6.2 Party B’s Responsibilities:

(1) Party B shall be responsible for organizing construction in accordance with the scope of the winning bid and the schedule specified by Party A, and the work must ultimately pass Party A’s acceptance inspection.

(2) With respect to air-conditioning repair and maintenance services and spare parts that are subject to inspection by the state or relevant industry authorities, if the materials provided by Party B or the performance of components replaced after repair fails to meet the requirements stipulated in such inspections, Party B shall be liable for breach of contract. Any economic losses incurred by Party A as a result shall be borne in full by Party B.

6.3 Upon entering Party A’s construction site, Party B’s personnel shall comply with Party A’s relevant management regulations, provide and use qualified safety equipment and personal protective gear, ensure safe and civilized construction practices, and adhere to applicable occupational safety and health regulations. Any occupational safety accidents occurring during construction or any personal injury or property damage caused to third parties shall be the sole responsibility of Party B.

6.4 Bidders shall carefully review the tender documents, fully understand the name, purpose, quantity, quality, and delivery date of the tender project, and thoroughly comprehend the qualification requirements that bidders are required to meet.

6.5 Bidders shall not collude with one another in submitting bid prices, nor shall they engage in conduct that undermines fair competition among bidders and infringes upon the legitimate rights and interests of the tenderer or other bidders. Bidders shall also not collude with the tenderer in bidding, thereby harming the interests of the tenderer or the legitimate rights and interests of others.

Chapter 3 Bid Opening

Party A shall conduct the public bid opening at the prescribed time and in the designated venue, and shall invite the legal representative (or head of the entity) of each Party B, or their duly authorized agent, to attend on time. Personnel representing the bidders at the bid-opening meeting shall be thoroughly familiar with the maintenance services and air-conditioning component prices submitted in their bids, so as to facilitate responses to queries and clarifications during the evaluation process. Failure by a bidder to attend the bid-opening shall be deemed as acceptance of the bid-opening results.

Chapter Four Bid Evaluation

1 1. Party A shall organize relevant professionals to conduct the bid evaluation, which shall be conducted in accordance with the principles of fairness, impartiality, scientific rigor, and selection of the best proposal. The “Comprehensive Evaluation Method” shall be adopted, under which the members of the Bid Evaluation Committee shall comprehensively evaluate the bid documents and commitments submitted by each bidder. The winning bidder shall be determined in descending order of scores based on the preliminary evaluation results and the scoring criteria set forth in the Detailed Rules for Comprehensive Evaluation. No explanations will be provided to unsuccessful bidders. 。

2 1. If a tender document falls under any of the following circumstances, the Evaluation Committee shall treat it as non-responsive to the tender documents or as an invalid bid:

1 ) The sample does not comply with the requirements stipulated in the tender documents;

2 ) Where the tender document is not stamped by the bidder, or where it is not signed or stamped by the legal representative or by an authorized agent duly authorized by the legal representative;

3 ) Not sealed or completed in the prescribed format, with incomplete content or illegible key information that cannot be identified;

4 ) Where a bidder submits two or more quotation documents with differing contents, or includes two or more quotations for the same procurement item in a single quotation document without specifying which one is valid, except where alternative proposals are submitted in accordance with the provisions of the tender documents;

5 ) The bidder’s name or organizational structure is inconsistent with the qualification review;

6 ) The bidder fails to provide the bid bond as required by the tender documents;

7 ) Where the content of tender documents submitted by different bidders is abnormally consistent;

8 ) Where the tender documents of different bidders are intermingled;

9 ) Where different bidders entrust the same person to submit bids;

10 ) Where different bidders use the same individual’s or enterprise’s funds to pay the bid bond;

11 ) Failing to comply with the substantive requirements in the tender documents regarding delivery schedules, quality standards, warranty periods, and other such matters;

12) Providing false materials to obtain the bid;

13 ) Any other activities intended to compromise the fairness of the tender outcome.

Chapter 5 Contract Terms

1 The tenderer and the successful bidder shall, within three days from the date of issuance of the Notice of Award (subject to the specific requirements of the tenderer), enter into a written contract in accordance with the tender documents and the successful bidder’s tender submission; the construction period shall be calculated from the date on which the Notice of Award is issued. If the successful bidder, without just cause, refuses to sign the contract, imposes additional conditions upon signing, or fails to submit the performance bond as required by the tender documents, the tenderer shall have the right to disqualify the bidder, and the bid bond shall not be refunded. Furthermore, if the losses incurred by the tenderer exceed the amount of the bid bond, the successful bidder shall also be liable for compensating the excess.

2、 The successful bidder shall complete the awarded project in accordance with quality assurance requirements and shall not sub-contract or further sub-contract the project to any third party; otherwise, such conduct shall be deemed a breach of contract, and the tendering entity or relevant authorities shall have the right to terminate the contract.

3、 Items included in the air-conditioning maintenance and repair service list shall be settled on a list-based settlement basis. For items not listed, Party B shall submit a quotation for the corresponding repair services; upon approval by Party A, settlement shall be made at the prices approved by Party A.

Chapter Six On-site inspection

During the bidding period, the bidder shall be accompanied by personnel dispatched by the tendering party for an on-site inspection at the premises of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Chapter 7 Preparation of Tender Documents

1、 The bidder’s tender document consists of three parts: qualification certification documents, the technical section of the tender document, and the commercial section of the tender document. 。

1.1 Qualification Certification Documents

1 ) Copy of business license;

2 ) Power of Attorney;

3 ) Photocopies of the legal person’s and the authorized representative’s identification cards;

4 ) A copy of the bank transfer slip for the bid bond.

2 , Technical Section

2.1 Construction Organization (Please indicate whether on-site personnel are stationed)

1 ) Measures to ensure maintenance efficiency;

2 ) Technical organizational measures to ensure the quality of repair work;

3 ) Technical and organizational measures to ensure safe operations;

4 ) Technical and organizational measures to ensure civilized construction;

2.2 Project Management Organization: The project team is fully staffed, with robust technical expertise across all disciplines.

2.3 Corporate Reputation and Strength: Recent three-year track record of similar projects.

3 , Business Section

3.1 Letter of Bid;

3.2 Bidding Price Summary Table;

3.3 Quotation List for the 2025 Air-Conditioning Maintenance Project of Liuzhou Transportation Capacity

3.4 Bidder’s Undertaking

Note: For forms provided in the tender documents, fill them out in the prescribed format; for those not specified, bidders shall prepare their own forms, provided that they include the aforementioned content. ; The above three sections shall be bound into a single bidding document.

Bidders shall, in accordance with the enterprise qualification requirements and their bidding intentions, independently select one or more sub-packages from the “Liuzhou Yunli 2025 Annual Air-Conditioning Maintenance Project Quotation List”; however, all items within the selected sub-packages must be quoted in full as required.

Chapter Eight Attachment   

Explanation:

1 1. Bidders must carefully complete and submit the attached documents in this section;

2 1. Clear responses shall be provided to the requirements set forth in the attached document;

3 The signatory of the attached documents shall warrant that all responses to inquiries, all statements made, and all qualification and credential documents and materials submitted are true and accurate.

4 The tendering entity shall maintain the confidentiality of the documents and materials submitted by bidders; however, such materials will not be returned.

5 1. All accompanying documents shall be prepared in Chinese and shall form part of the tender submission.