Tender for the Renovation of the Second-phase Touch-Up Paint Booth and Installation of Touch-Up Paint Partitions at China National Heavy Duty Truck Liuzhou Transportation Capacity Facility

Chapter One      Invitation to Bid

                Company:

Our company is concerned with Phase II Paint Repair Booth Renovation and Paint Repair Partition Project A tender is being conducted, and your organization is hereby cordially invited to submit a bid. Should you accept the invitation to participate in the bidding, please follow the procedures and formalities set out below:

1. Tender No.: CGZXCX-202506-4178
2. Project Name: Phase II Paint Repair Booth Renovation and Paint Repair Partition Project
3. Bidders participating in the tender must carefully read the Instructions to Bidders and all other provisions in the Tender Documents to avoid any errors.
4. Bids must be submitted in writing no later than 4:00 p.m. on June 13, 2025, together with a bid bond of RMB 5,000. Late submissions will not be accepted. The bid bonds of unsuccessful bidders will be refunded within 20 working days after the announcement of the tender results; the bid bond of the successful bidder will be converted into a performance bond. The submission address for bid documents is the Manufacturing Department of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.
5. The bid opening is tentatively scheduled for 2:00 p.m. on June 14, 2025, in the Manufacturing Department Conference Room of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd., and will be conducted as an open tender.
6. Contact and inquiry phone number and mailing address:

Unit: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Address: No. 12, Leye Road, Xinxing Industrial Park, Liuzhou City

Postal Code: 545112

Phone: 13877223810

Fax: 0772-3269378

Email: 691896511wang@163.com

Account Name: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account-opening Bank: Liujiang Xinxing Sub-branch of Agricultural Bank of China Co., Ltd.

Account Number: 2013 2401 0400 0157 1

Contact: Wang Le

                                 China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

                                 2025 June 3rd, Year

Chapter 2 Instructions for Bidding

1 1. Preliminary Schedule of Instructions to Bidders

2 1. Bidding Instructions条款

2.1 Party A: The Tendering Party (China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.)

Party B: Bidder

2.2 The bidder shall submit the relevant qualification documents, including qualification certificates, a copy of the business license, the organization code certificate, equipment manufacturing and installation certificates, proof of the legal representative, a power of attorney, and photocopies of the identification cards of both the legal representative and the authorized representative.

2.3 The bidder shall have been in business for at least three years (calculated from the date of issuance of its business license to the day of bid opening); the bidder’s approved scope of business shall cover the civil engineering, installation, or interior decoration and fit-out works it has selected; and its registered capital shall be no less than RMB 5 million.

2.4 The scope of this tender is the renovation of the second-phase paint-repair booth and the installation of partition walls for the paint-repair area.

2.5 Bidding Quotation: A detailed quotation shall be provided in accordance with the schedules in Chapter 9 (prices are inclusive of tax).

3 , Expense Settlement

3.1 Payment Method: Party A shall make the corresponding payment by way of a six-month electronic acceptance bill.

3.2 Upon successful completion and acceptance of the project, Party B shall, in accordance with the agreed settlement cycle, submit complete settlement documentation to a third-party auditing firm approved by both parties for audit (with audit fees borne by the contractor), and settlement shall be conducted based on the audited amounts. Party B shall also provide a special value-added tax invoice that is consistent with the settled amount and complies with national requirements; upon verification by Party A in accordance with its financial policies and confirmation of accuracy, 30 Pay the audited and settled project amount within working days. 95% , the audit settlement amount for the remaining works 5% As a quality guarantee deposit, The quality guarantee deposit shall bear no interest during the warranty period, and any defects or quality issues arising in the project during such period shall result in a corresponding deduction from the deposit.

4 , Performance Bond

To ensure the performance of this Agreement, Party B’s bid bond shall be converted into a performance bond. If Party B unilaterally terminates the Contract midway, Party A shall not refund Party B’s performance bond. Upon successful acceptance in accordance with the Contract requirements, Party A shall refund Party B’s performance bond within 20 working days.

5 , Quality Control

Party B shall, in accordance with the scope of work awarded under the bid, ultimately obtain acceptance by Party A in compliance with national or industry standards.

5.1 For the installation of equipment that is subject to inspection by the state or relevant industry authorities, Party B shall handle the requisite procedures in accordance with such inspection requirements and ensure that the equipment passes the acceptance inspection.

5.2 The warranty period for construction works and equipment installation is one year.

6 , Liability Protection

6.1 Party A’s Responsibilities:

(1) Provide the construction site and the materials specified in the documents.

(2) Upon fulfillment of the construction conditions, Party B shall be notified two days in advance to commence construction.

6.2 Party B’s Responsibilities:

(1) Party B shall be responsible for organizing construction in accordance with the scope of the winning bid and the schedule specified by Party A, and the work must ultimately pass Party A’s acceptance inspection.

(2) With respect to equipment that is subject to inspection by the state or relevant industry authorities, if the performance of the equipment as specified in Party B’s documentation or as verified after installation fails to meet the requirements stipulated by such inspections, Party B shall be liable for breach of contract, and shall bear all resulting economic losses incurred by Party A.

6.3 Upon entering Party A’s premises, Party B’s personnel shall comply with Party A’s relevant management regulations, bring and use qualified safety equipment and personal protective equipment, ensure safe and civilized construction practices, and adhere to applicable occupational safety and health regulations. Any occupational safety accidents occurring during the course of construction, or any personal injury or property damage caused to third parties, shall be the sole responsibility of Party B.

Chapter 3 Bid Opening

Party A shall conduct the bid opening at the prescribed time and in the designated venue, and shall invite the legal representative (or head of the entity) of each Party B, or their duly authorized agent, to attend on time. Personnel representing the bidders at the bid-opening meeting shall be thoroughly familiar with the key performance indicators and technical features of the equipment being tendered, so as to provide responses and clarifications during the evaluation process. Failure by a bidder to attend the bid-opening shall be deemed as acceptance of the bid-opening results.

Chapter Four Bid Evaluation

1 1. Party A shall organize relevant professionals to conduct the bid evaluation, which shall be carried out through multiple rounds of bidding and a tiered elimination process. Determine the winning bidder, No explanations will be provided to unsuccessful bidders. 。

2 1. If a tender document falls under any of the following circumstances, the Evaluation Committee shall treat it as non-responsive to the tender documents or as an invalid bid:

1 ) The sample does not comply with the requirements stipulated in the tender documents;

2 ) Where the tender document is not stamped by the bidder, or where it is not signed or stamped by the legal representative or by an authorized agent duly authorized by the legal representative;

3 ) Not sealed or completed in accordance with the prescribed format, with incomplete content or illegible key information that cannot be identified;

4 ) Where a bidder submits two or more quotation documents with differing contents, or includes two or more quotations for the same procurement item in a single quotation document without specifying which one is valid, except where alternative proposals are submitted in accordance with the provisions of the tender documents;

5 ) The bidder’s name or organizational structure is inconsistent with the qualification review;

6 ) The bidder fails to provide the bid bond as required by the tender documents;

7 ) Where the content of tender documents submitted by different bidders is abnormally consistent;

8 ) Where the tender documents of different bidders are intermingled;

9 ) Where different bidders entrust the same person to submit bids;

10 ) Where different bidders use the same individual’s or enterprise’s funds to pay the bid bond;

11 ) Failing to comply with the substantive requirements in the tender documents regarding delivery schedules, quality standards, warranty periods, and other such matters;

12) Providing false materials to obtain the bid;

13 ) Any other activities intended to compromise the fairness of the tender outcome.

Chapter 5 Contract Terms

Contract Execution: The contract shall be executed within 2 days of receipt of the Notice of Award.

Chapter 6: On-Site Inspection

The tendering party will uniformly organize a site inspection for all bidders at 10:00 on June 6, at the construction site.

Chapter 7 Preparation of Bidding Documents

1、 The bidder’s tender document consists of three parts: qualification certification documents, the technical section of the tender document, and the commercial section of the tender document. 。

1.1 Qualification Certification Documents

1 ) Copy of business license;

2 ) Power of Attorney;

3 ) Photocopies of the legal person’s and the authorized representative’s identification cards;

4 ) A copy of the bank transfer slip for the bid bond.

2 , Technical Section

2.1 Construction Organization (Please indicate whether on-site personnel are stationed)

1 ) Measures to ensure construction efficiency;

2 ) Technical organizational measures to ensure the quality of construction works;

3 ) Technical and organizational measures to ensure safe production;

4 ) Technical and organizational measures to ensure civilized construction;

2.2 Project Management Organization: The project team is fully staffed, with robust technical expertise across all disciplines.

2.3 Corporate Reputation and Strength: Recent three-year track record of similar projects.

3 , Business Section

3.1 Letter of Bid;

3.2 Bidding Price Summary Table;

3.3 Bidder’s Undertaking

Note: For forms provided in the tender documents, fill them out in the prescribed format; for those not specified, bidders shall prepare their own forms, provided that they include the aforementioned contents. ; The above three sections shall be bound into a single bidding document.

Chapter 8: Project Renovation Scope

8.1 Project Technical Requirements:

1. Phase II Paint Repair Booth Partition

1.1 The Phase II paint-repair booth (excluding the small-parts painting booth 2 outside the room), 13 All are adopted 0.376 Thick single-layer color steel tile partition, partition area 1638 ㎡, with one partition door on the north side of each unit. 1.5m*2m The small door.

2 , Installation of rolling shutters in the Phase II touch-up paint booth

2.1 Install the two small paint booths on the east side of the Phase II paint-replenishment building. 0.8 Heavy-duty rolling shutter door, equipped with an explosion-proof motor; the dimensions of the rolling shutter door are: 7m*4m , use around 0.376 Thick single-layer color steel roofing with perimeter edging;

2.2 Install the two paint booths on the west side of Phase II’s touch-up paint shop. 0.8 Thick rolling shutter door, rolling shutter door dimensions are 8m*6.5m 。

8.2 The recommended list of major material brands is as follows:

Chapter 9 Appendices

Explanation:

1 1. Bidders must carefully complete and submit the attached documents in this section;

2 1. Clear responses shall be provided to the requirements set forth in the attached document;

3 The signatory of the attached documents shall warrant that all responses to inquiries, all statements made, and all qualification and credential documents and materials submitted are true and accurate.

4 The tendering entity shall maintain the confidentiality of the documents and materials submitted by bidders; however, such materials will not be returned.

5 1. All attached documents shall be written in Chinese and shall form part of the bidding documents.

Attachment 1:

Bid Opening Summary Table                                            

Note: The total bid price must match the total quoted amount shown in the detailed bid quotation schedule.

Bidder’s Name (Seal)                                 

Signature of the legal representative or authorized agent:                        

day         Period:

Appendix II:

Quotation List for Phase II Paint Repair Booth Renovation and Paint Repair Partition Project

Project Name:                               Tender Number: