2025 Miscellaneous Engineering Maintenance Projects

Chapter One      Invitation to Tender

X X Company:

Our company is conducting an open tender for the 2025 sporadic engineering maintenance projects. The tendering conditions are now met, and qualified potential bidders are welcome to submit bids.

1 1. Tender Number: YL3-2025-F0709-A

2 1. Project Name: 2025 Minor Engineering Maintenance Project

3 1. Project Scope: Minor internal engineering repairs, infrastructure construction, and renovation and installation works.

4 Bidders participating in the tender must carefully read the Instructions to Bidders and all other contents of the Tender Documents to avoid any errors.

5 , Submission of Bidding Documents

5.1 Submission Deadline: Bidding documents must be submitted and the corresponding bid bond of RMB 5,000 paid no later than 3:00 p.m. on July 28, 2025. The bid bond shall be transferred from the bidder’s basic account to the following account, with the remark “Bid Bond for [Project Name]” clearly indicated on the remittance slip. Submissions received after the deadline will not be accepted. The bid bonds of unsuccessful bidders will be returned on Announcement of Tender Results The bid bond shall be refunded within 30 days, and the successful bidder’s bid bond shall be converted into a performance bond.

5.2 Submission Location: Room 305, Party and Mass Work Department, Office Building of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account Name: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account-opening Bank: Liujiang Xinxing Sub-branch of Agricultural Bank of China Co., Ltd.

Bank account: 2013 2401 0400 0157 1

6 1. Bid Opening Time and Venue: The bid opening is tentatively scheduled for 2:00 p.m. on July 29, 2025, in the Phase I Conference Room of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd., and will be conducted as an internal company bidding review meeting.

7 1. Contact and inquiry telephone number and mailing address:

Unit: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Address: No. 12, Leye Road, Xinxing Industrial Park, Liujiang District, Liuzhou City

Postal Code: 545112

Telephone: 0772-3269390

Email: 691896511wang@163.com

Contact: Pan Juncheng, Phone: 15507720995

Note: Please contact the designated contact person to obtain the attached documents.

Chapter 2      Instructions to Bidders

1 1. Preliminary Schedule of Instructions to Bidders

2 1. Bidding Instructions条款

2.1 Party A: the tendering party, namely China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Party B: Bidder

2.2 Bidding-related qualifications and bidding documents:

A copy of the business license, a power of attorney, copies of the identification cards of the legal representative and the authorized representative, a copy of the remittance slip for the bid bond, and other supporting documents demonstrating the bidder’s capabilities, among others. All the above documents shall be bound in the specified order.

2.3 The bidder shall have been in business for at least three years (calculated from the date of issuance of its business license to the day of bid opening); the bidder’s approved scope of business must cover the civil engineering, installation, or interior decoration and fit-out works it has selected; and its registered capital shall be no less than RMB 5 million.

2.4 The scope of this tender is: 2025 Annual Minor Engineering Maintenance Projects 。

2.5 Bidding Price: A detailed quotation shall be provided in accordance with the attachments to Chapter 8 (prices are quoted inclusive of tax).

3 , Expense Settlement

3.1 Payment Terms: Party A shall pay the corresponding amount by way of a six-month electronic acceptance bill or in cash; in the case of cash payment, the contract price shall be reduced by 2.5%.

3.2 Payment Progress: (settled quarterly)

Routine minor repairs: Routine maintenance projects refer to those that occur frequently, involve relatively stable scope of work, and must be carried out annually. Settlement shall be based on the tender unit prices and the actual quantities of work performed. Party B shall submit complete settlement documentation in accordance with the agreed settlement cycle to a third-party auditing firm approved by both parties for audit (with audit fees borne by the contractor), and settlement shall be made according to the audited amounts. Party B shall provide special value-added tax invoices that comply with national requirements and correspond to the payment amount for the current batch; upon posting to the accounts, 95% of the audited project amount shall be paid within 30 days. The remaining 5% shall be held as a retention fund and paid after the warranty period has expired and no quality issues have been identified.

Specialized Maintenance Projects: This primarily includes maintenance projects that are technically sophisticated or complex, projects involving large and concentrated scopes of work, and projects whose occurrence during the year is uncertain (i.e., such projects may not be required every year). Settlement shall be based on the tendered unit prices and the actual quantities of work performed. Upon successful completion and acceptance of the project, Party B shall issue a special value-added tax invoice in accordance with national requirements, matching the payment amount for the current batch; within 30 days after posting to the accounts, 60% of the project’s total actual construction cost shall be paid. Following completion, the project shall be subject to audit by a third-party auditing firm approved by both parties (with audit fees borne by the contractor); settlement shall be made based on the audited amounts, and Party B shall issue a special value-added tax invoice in accordance with national requirements, matching the payment amount for the current batch; within 30 days after posting to the accounts, 95% of the audited project amount shall be paid. The remaining 5% shall be held as a retention fund and paid upon expiration of the warranty period provided there are no quality issues.

4 , Performance Bond

To ensure the performance of this Agreement, the Bidder’s bid bond shall be converted into a performance bond. If the Bidder unilaterally terminates the Contract prior to its completion, the Tenderee shall not refund the Bidder’s performance bond. However, upon fulfillment of the contractual obligations and upon the expiration of the Contract Term without any disputes between the Parties, Party A shall refund Party B’s performance bond within 5 to 20 business days.

5 , Quality Control

5.1 Party B shall carry out the construction work in accordance with the scope of the winning bid and shall ultimately obtain acceptance by Party A in compliance with national or industry standards. For the installation of equipment that is subject to inspection by the state or relevant industries, Party B shall handle the requisite procedures in accordance with the applicable inspection requirements of the state or such industries and shall ensure that the equipment passes such inspection.

5.2 Warranty Period: The warranty period for all construction works shall be in accordance with industry regulations.

1 ) The foundation and substructure works, as well as the main structural works, shall be maintained for the reasonable service life of the project as specified in the design documents;

2 ) Roof waterproofing, as well as seepage prevention for bathrooms, rooms, and exterior walls with waterproofing requirements, shall be guaranteed for 5 years:

3 ) Electrical piping, plumbing, and equipment installation: 1 year.

4 ) The warranty period shall commence on the date of successful completion and acceptance of the project. During the warranty period, the Contractor shall be responsible for undertaking all necessary repairs to ensure the quality of the work, with the costs borne by the party at fault. Should any quality defects arise within the scope of the Contract during the warranty period, the Contractor shall, upon receipt of notice from the Employer, dispatch personnel to the site for rectification within 24 hours and complete such rectification within the prescribed time limit.

6 , Liability Protection

6.1 Party A’s Responsibilities:

(1) Provide the site required for construction.

(2) Upon fulfillment of the construction conditions, Party B shall be notified two days in advance to commence construction.

6.2 Party B’s Responsibilities:

(1) Party B shall be responsible for organizing construction in accordance with the scope of the winning bid and the schedule specified by Party A, and the work must ultimately pass Party A’s acceptance inspection.

(2) With respect to projects and equipment that are subject to inspection by the state or relevant industry authorities, if the documentation provided by Party B or the performance of the installed equipment fails to meet the requirements stipulated in such inspections, Party B shall be liable for breach of contract. Any economic losses incurred by Party A as a result shall be borne in full by Party B.

6.3 Upon entering Party A’s construction site, Party B’s personnel shall comply with Party A’s relevant management regulations, provide and use qualified safety equipment and personal protective equipment, ensure safe and civilized construction practices, and adhere to applicable occupational safety and health regulations. Any occupational safety accidents occurring during construction or any personal injury or property damage caused to third parties shall be the sole responsibility of Party B.

6.4 Bidders shall carefully review the tender documents, fully understand the name, purpose, quantity, quality, and delivery date of the tender project, and thoroughly comprehend the qualification requirements that bidders are required to meet.

6.5 Bidders shall not collude with one another in submitting bid prices, nor shall they engage in conduct that undermines fair competition among bidders and infringes upon the legitimate rights and interests of the tenderer or other bidders. Bidders shall also not collude with the tenderer in bidding, thereby harming the interests of the tenderer or the legitimate rights and interests of others.

Chapter 3 Bid Opening

Party A shall conduct the public bid opening at the prescribed time and in the designated venue, and shall invite the legal representative (or head of the entity) of each Party B, or their authorized agent, to attend on time. Personnel representing the bidders at the bid-opening meeting shall be thoroughly familiar with the key performance indicators and technical features of the equipment being tendered, so as to facilitate responses to queries and clarifications during the evaluation process. Failure by a bidder to attend the bid-opening shall be deemed as acceptance of the bid-opening results.

Chapter Four Bid Evaluation

1 1. Party A shall organize relevant professionals to conduct the bid evaluation, which shall be conducted in accordance with the principles of fairness, impartiality, scientific rigor, and selection of the best bidder. The “Comprehensive Evaluation Method” shall be adopted, under which the members of the Bid Evaluation Committee shall comprehensively evaluate the bid documents and commitments submitted by each bidder. The winning bidder shall be determined in descending order of scores based on the preliminary evaluation results and the scoring criteria set forth in the Detailed Rules for Comprehensive Evaluation. No explanations will be provided to unsuccessful bidders. 。

2 1. If a tender document falls under any of the following circumstances, the Evaluation Committee shall treat it as non-responsive to the tender documents or as an invalid bid:

1 ) The sample does not comply with the requirements stipulated in the tender documents;

2 ) Where the tender document is not stamped by the bidder, or where it is not signed or stamped by the legal representative or by an authorized agent duly authorized by the legal representative;

3 ) Not sealed or completed in the prescribed format, with incomplete content or illegible key information that cannot be identified;

4 ) Where a bidder submits two or more quotation documents with differing contents, or includes two or more quotations for the same procurement item in a single quotation document without specifying which one is valid, except where alternative proposals are submitted in accordance with the provisions of the tender documents;

5 ) The bidder’s name or organizational structure is inconsistent with the qualification review;

6 ) The bidder fails to provide the bid bond as required by the tender documents;

7 ) Where the content of tender documents submitted by different bidders is abnormally consistent;

8 ) Where the tender documents of different bidders are intermingled;

9 ) Where different bidders entrust the same person to submit bids;

10 ) Where different bidders use the same individual’s or enterprise’s funds to pay the bid bond;

11 ) Failing to comply with the substantive requirements in the tender documents regarding delivery schedules, quality standards, warranty periods, and other such matters;

12) Providing false materials to obtain the bid;

13 ) Any other activities intended to compromise the fairness of the tender outcome.

Chapter 5 Contract Terms

1 The tendering entity and the successful bidder shall, within three days from the date of issuance of the Notice of Award (subject to the specific requirements of the tendering entity), enter into a written contract in accordance with the tender documents and the successful bidder’s tender submission; the construction period shall be calculated from the date on which the Notice of Award is issued. If the successful bidder, without just cause, refuses to sign the contract, imposes additional conditions upon signing, or fails to submit the performance bond as required by the tender documents, the tendering entity shall have the right to disqualify the bidder, and the bid bond shall not be refunded. Furthermore, if the losses incurred by the tendering entity exceed the amount of the bid bond, the successful bidder shall also be liable for compensating the excess.

2、 The successful bidder shall complete the awarded project in accordance with quality assurance requirements and shall not sub-contract or further sub-contract the project to any third party; otherwise, such conduct shall be deemed a breach of contract, and the tendering entity or relevant authorities shall have the right to terminate the contract.

3、 Items included in the list of sporadic repair projects shall be settled on a lump-sum basis as specified in the list; items not listed shall be settled according to the prescribed unit rates. The determination of the project price shall be carried out in accordance with the following procedures:

1. Based on the as-built drawings within the scope of construction and the signed and confirmed variation orders, any written agreements or documents pertaining to prior-stage consultations, changes, or other matters agreed upon by both parties during construction shall be deemed part of the contract. In accordance with the 1998 “National Unified Basic Quota for Construction Engineering—Guangxi Base Price Table” and the “Guangxi Construction Engineering Cost Quota,” as well as the 2002 “National Unified Installation Engineering Budget Quota—Guangxi Estimation Table” and its accompanying “Guangxi Installation Engineering Cost Quota,” adjustments to labor costs shall be implemented at 50% in accordance with Document No. 5 of 2008 issued by the Guangxi Construction Standards Authority.
2. For items not covered by the unit price schedule, the contractor shall submit a written quotation in advance; the employer shall approve the quotation in accordance with the prescribed procedures to determine the unit price, and settlement shall be based on the actual quantities of work performed.
3. The quantities of work shall be determined on the basis of the drawings, engineering change orders, variation certificates, or on-site verification. Within thirty days after the completion and acceptance of the works, the Contractor shall complete the procedures for confirming the quantities of work as reflected in the drawings, change orders, and variation certificates. If the confirmation of quantities is delayed due to the Contractor’s fault, the Contractor shall pay the Employer a liquidated damages at a rate of 0.03% per day of the Contract Price; however, the total amount of such liquidated damages shall not exceed 5% of the Contract Price.
4. The prices of primary materials shall be based on the Employer’s approved rates, while the prices of other materials shall be based on market prices or the current “Guangxi Zhuang Autonomous Region Construction Project Pricing Schedule.”
5. “In the provision ‘The prices of main materials shall be subject to the Employer’s approval,’ the ‘main material prices’ do not refer to fixed material prices stipulated in the annual contract; rather, at each audit, the construction contractor submits the prices of main materials, which are then reviewed by the auditing firm and approved by the Employer.”
6. The waste removal fees shall be determined based on the actual volume and transportation distance confirmed in writing by the Employer, at the prevailing market rates.
7. The final project settlement shall be subject to audit and confirmation by Party A’s auditing authority. If a third-party auditing agency is engaged, all audit fees shall be borne by Party B, and Party A shall withhold and remit such fees from Party B’s payment for the project.

Chapter Six On-site inspection

During the bidding period, the bidder shall be accompanied by personnel dispatched by the tendering party for an on-site inspection at the premises of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Chapter 7 Preparation of Tender Documents

1、 The bidder’s tender document consists of three parts: qualification certification documents, the technical section of the tender document, and the commercial section of the tender document. 。

1.1 Qualification Certification Documents

1 ) Copy of business license;

2 ) Power of Attorney;

3 ) Photocopies of the legal person’s and the authorized representative’s identification cards;

4 ) A copy of the bank transfer slip for the bid bond.

2 , Technical Section

2.1 Construction Organization (Please indicate whether on-site personnel are stationed)

1 ) Measures to ensure maintenance efficiency;

2 ) Technical organizational measures to ensure the quality of repair work;

3 ) Technical and organizational measures to ensure safe production;

4 ) Technical and organizational measures to ensure civilized construction;

2.2 Project Management Organization: The project team is fully staffed, with robust technical expertise across all disciplines.

2.3 Corporate Reputation and Strength: Recent three-year track record of similar projects.

3 , Business Section

3.1 Letter of Bid;

3.2 Bidding Price Summary Table;

3.3 Quotation List for One-off Engineering Projects of Liuzhou Transportation Capacity in 2025;

3.4 Bidder’s Undertaking

Note: For forms provided in the tender documents, fill them out in the prescribed format; for those not specified, bidders shall prepare their own forms, provided that they include the aforementioned contents. ; The above three sections shall be bound into a single bidding document.

Bidders shall, in accordance with the enterprise qualification requirements and their bidding intentions, provide quotations for all items listed in the “Liuzhou Yunli 2025 Annual Quotation List for Miscellaneous Engineering Projects” as required.

Chapter Eight Attachment   

Explanation:

1 1. Bidders must carefully complete and submit the attached documents in this section.

2 1. Clear responses shall be provided to the requirements set forth in the attached document;

3 The signatory of the attached documents shall warrant that all responses to inquiries, all statements made, and all qualification and credential documents and materials submitted are true and accurate.

4 The tendering entity shall maintain the confidentiality of the documents and materials submitted by bidders; however, such materials will not be returned.

5 1. All accompanying documents shall be prepared in Chinese and shall form an integral part of the tender submission.