2025 IT Equipment Maintenance Project Tender (Second Announcement)

Chapter One      Invitation to Tender

X X Company:

Our company is conducting an open tender for IT equipment maintenance services for the year 2025. The tendering conditions are now met, and qualified potential bidders are invited to submit bids.

1 1. Tender Number: YLIT-2025-0115

2 1. Project Name: 2025 IT Equipment Maintenance Project

3 1. Project Scope: Internal IT Equipment Maintenance

4 Bidders participating in the tender must carefully read the Instructions to Bidders and all other contents of the Tender Documents to avoid any errors.

5 , Submission of Bidding Documents

5.1 Submission Deadline: Bidding documents must be submitted and the corresponding bid bond of RMB 5,000 must be paid no later than 12:00 noon on July 17, 2025. The bid bond shall be transferred from the bidder’s basic account to the following account, with the remark “Bid Bond for [Project Name]” clearly indicated on the remittance slip. Submissions received after the deadline will not be accepted. The bid bonds of unsuccessful bidders will be returned on Announcement of Tender Results The bid bond shall be refunded within 30 days; of this amount, RMB 1,000 shall be converted into a performance bond, and the remaining balance shall be refunded within 30 working days.

5.2 Submission Location: Room 305, Party and Mass Work Department, Office Building of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account Name: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account-opening Bank: Liujiang Xinxing Sub-branch of Agricultural Bank of China Co., Ltd.

Bank account: 2013 2401 0400 0157 1

6 1. Bid Opening Time and Venue: The bid opening is tentatively scheduled for 2:00 p.m. on July 17, 2025, in Conference Room 309 of the Office Building of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

7 1. Contact and inquiry telephone numbers and mailing address:

Unit: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Address: No. 12, Leye Road, Xinxing Industrial Park, Liujiang District, Liuzhou City

Postal Code: 545112

Telephone: 0772-3269380

Email: 68161277@qq.com

Contact: Wang Zhiwei / 18977240656

Appendix II: Liuzhou Yunli 2025 IT Equipment Maintenance Quotation List Please contact the contact person to send.

Chapter 2      Instructions to Bidders

1 1. Preliminary Schedule of Instructions to Bidders

2 1. Bidding Instructions条款

2.1 Party A: the tendering party, namely China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Party B: Bidder

2.2 Bidding-related qualifications and bidding documents:

A copy of the business license, a power of attorney, copies of the identification cards of the legal representative and the authorized representative, a copy of the remittance slip for the bid bond, and other supporting documents demonstrating the bidder’s capabilities, among others. All the above documents shall be bound in order.

2.3 The bidder shall have been in business for at least three years (calculated from the date of issuance of its business license to the day of bid opening); furthermore, the bidder’s approved scope of business must be consistent with the IT equipment maintenance or installation services it has selected.

2.4 The subject of this tender is: 2025 Annual IT Equipment Maintenance Projects 。

2.5 Bidding Quotation: A detailed quotation shall be provided in accordance with the attachments to Chapter 8 (prices are quoted inclusive of tax).

3 , Expense Settlement

3.1 Payment Terms: Upon completion of the repair and maintenance services by Party B, Party B shall issue an invoice to Party A. Within 30 days of receipt of such invoice, Party A shall remit the corresponding payment to Party B via bank transfer.

3.2 Payment Progress:

Routine Maintenance: Routine maintenance projects refer to those that occur frequently, involve relatively stable scopes of work, and must be carried out annually. Settlement shall be based on the tender unit prices and the actual quantities of work performed. Upon successful completion and acceptance of the maintenance works, Party B shall issue a special value-added tax invoice that complies with national requirements and corresponds to the payment amount for the current batch; payment of 90% of the maintenance budget shall be made within 30 days after the invoice is posted. The remaining 10% shall be retained as a quality guarantee deposit and paid upon expiration of the warranty period provided no quality issues are found.

Specialized Maintenance Projects: This primarily includes maintenance projects that are technically sophisticated or complex, projects involving large and concentrated work volumes, and projects whose occurrence throughout the year is uncertain (i.e., such projects may not be required every year). Settlement shall be based on the tender unit prices and the actual scope of work performed. Upon successful completion and acceptance of the special maintenance project, Party B shall issue a value-added tax special invoice that complies with national requirements and corresponds to the payment amount for the current batch; payment shall be made within 30 days after posting, in the amount of 90% of the approved project cost. The remaining 10% shall be held as a quality guarantee deposit and paid upon expiration of the warranty period, provided no quality issues arise during that period.

4 , Performance Bond

To ensure the performance of this Agreement, RMB 1,000 of the Bidder’s bid bond shall be converted into a performance bond, with the remaining balance to be refunded within 30 business days. If the Bidder unilaterally terminates the Contract prior to its completion, the Tenderee shall not refund the Bidder’s performance bond. However, if the Services are provided in full compliance with the Contract and upon expiration of the Contract Term without any disputes between the Parties, Party A shall refund Party B’s performance bond within 30 business days.

5 , Quality Control

5.1 Party B shall perform the scope of work as awarded in the bid and ultimately obtain acceptance by Party A. For the installation of equipment that is subject to inspection by the state or relevant industry authorities, Party B shall handle the requisite procedures in accordance with the applicable inspection requirements of the state or such authorities and ensure that the equipment passes such inspection.

5.2 Warranty Period: All IT equipment repairs are covered by a three-month warranty.

6 , Liability Protection

6.1 Party A’s Responsibilities:

(1) Provide the site required for construction.

(2) Upon the construction conditions being met, Party A shall notify Party B one day in advance to commence construction.

6.2 Party B’s Responsibilities:

(1) Party B shall be responsible for organizing construction in accordance with the scope of the winning bid and the schedule specified by Party A, and the work must ultimately pass Party A’s acceptance inspection.

(2) With respect to IT equipment repair services and spare parts that are subject to inspection by the state or relevant industry authorities, if the materials provided by Party B or the performance of the replaced components after repair fails to meet the requirements stipulated by such inspections, Party B shall be liable for breach of contract. Any economic losses incurred by Party A as a result shall be fully borne by Party B.

6.3 Upon entering Party A’s construction site, Party B’s personnel shall comply with Party A’s relevant management regulations, provide and use qualified safety equipment and personal protective equipment, ensure safe and civilized construction practices, and adhere to applicable occupational safety and health regulations. Any occupational safety accidents occurring during construction or any personal injury or property damage caused to third parties shall be the sole responsibility of Party B.

6.4 Bidders shall carefully review the tender documents, fully understand the name, purpose, quantity, quality, and delivery date of the tendered project, and thoroughly comprehend the qualification requirements that bidders are required to meet.

6.5 Bidders shall not collude with one another in submitting bid prices, nor shall they engage in conduct that undermines fair competition among bidders and infringes upon the legitimate rights and interests of the procuring entity or other bidders. Bidders shall also not collude with the procuring entity in bidding, thereby harming the interests of the procuring entity or the legitimate rights and interests of others.

Chapter 3 Bid Opening

Party A shall conduct the public bid opening at the prescribed time and venue, and shall invite the legal representatives (or heads of the respective entities) of all Parties B, or their duly authorized agents, to attend on time. Personnel representing the bidders at the bid-opening meeting shall be thoroughly familiar with the maintenance services and spare-parts prices submitted in their bids, so as to respond to any queries and provide clarifications during the evaluation process. Failure by a bidder to attend the bid-opening shall be deemed as acceptance of the bid-opening results.

Chapter Four Bid Evaluation

1 1. Party A shall organize relevant professionals to conduct the bid evaluation, which shall be conducted in accordance with the principles of fairness, impartiality, scientific rigor, and selection of the best proposal. The “Comprehensive Evaluation Method” shall be adopted. The members of the Bid Evaluation Committee shall comprehensively evaluate the tender documents and commitments submitted by all bidders, and determine the winning bidder based on the ranking of scores determined in accordance with the preliminary evaluation results and the detailed scoring criteria for the comprehensive evaluation, from highest to lowest. No explanations shall be provided to unsuccessful bidders.

2 1. If a tender document falls under any of the following circumstances, the Evaluation Committee shall treat it as non-responsive to the tender documents or as an invalid bid:

1 ) The sample does not comply with the requirements stipulated in the tender documents;

2 ) Where the tender document is not stamped by the bidder, or where it is not signed or stamped by the legal representative or by an authorized agent duly authorized by the legal representative;

3 ) Not sealed or completed in accordance with the prescribed format, with incomplete content or illegible key information that cannot be identified;

4 ) Where a bidder submits two or more quotation documents with differing contents, or includes two or more quotations for the same procurement item in a single quotation document without specifying which one is valid, except where alternative proposals are submitted in accordance with the provisions of the tender documents;

5 ) The bidder’s name or organizational structure is inconsistent with the qualification review;

6 ) The bidder fails to provide the bid bond as required by the tender documents;

7 ) Where the content of tender documents submitted by different bidders is abnormally consistent;

8 ) Where the tender documents of different bidders are intermingled;

9 ) Where different bidders entrust the same person to submit bids;

10 ) Where different bidders use the same individual’s or enterprise’s funds to pay the bid bond;

11 ) Failing to comply with the substantive requirements in the tender documents regarding delivery schedules, quality standards, warranty periods, and other such matters;

12) Providing false materials to obtain the bid;

13 ) Any other activities intended to compromise the fairness of the tender outcome.

Chapter 5 Contract Terms

1 The tenderer and the successful bidder shall, within three days from the date of issuance of the Notice of Award (subject to the specific requirements of the tenderer), enter into a written contract in accordance with the tender documents and the successful bidder’s tender submission; the construction period shall be calculated from the date on which the Notice of Award is issued. If the successful bidder, without just cause, refuses to sign the contract, imposes additional conditions upon signing, or fails to submit the performance bond as required by the tender documents, the tenderer shall have the right to disqualify the bidder, and the bid bond shall not be refunded. Furthermore, if the losses incurred by the tenderer exceed the amount of the bid bond, the successful bidder shall also be liable for compensating the excess.

2、 The successful bidder shall complete the awarded project in accordance with quality assurance requirements and shall not sub-contract or further sub-contract the project to any third party; otherwise, such conduct shall be deemed a breach of contract, and the tendering entity or relevant authorities shall have the right to terminate the contract.

3、 IT Items included in the equipment maintenance project list shall be settled on a bill-of-quantities basis; for items not listed, Party B shall submit a quotation for the corresponding maintenance services, which, upon approval by Party A, shall serve as the basis for settlement at the approved price.

Chapter Six On-site inspection

During the bidding period, the bidder shall be accompanied by personnel dispatched by the tendering party for an on-site inspection at the premises of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Chapter 7 Preparation of Tender Documents

1、 The bidder’s tender document consists of three parts: qualification certification documents, the technical section of the tender document, and the commercial section of the tender document. 。

1.1 Qualification Certification Documents

1 ) Copy of business license;

2 ) Power of Attorney;

3 ) Photocopies of the legal person’s and the authorized representative’s identification cards;

4 ) A copy of the bank transfer slip for the bid bond.

2 , Technical Section

2.1 Construction Organization (Please indicate whether on-site personnel are stationed)

1 ) Measures to ensure maintenance efficiency;

2 ) Technical organizational measures to ensure the quality of repair work;

3 ) Technical and organizational measures to ensure safe operations;

4 ) Technical and organizational measures to ensure civilized construction;

2.2 Project Management Organization: The project team is fully staffed, with robust technical expertise across all disciplines.

2.3 Corporate Reputation and Strength: Recent three-year track record of similar projects.

3 , Business Section

3.1 Letter of Bid;

3.2 Bidding Price Summary Table;

3.3 Quotation List for IT Equipment Maintenance Services for Liuzhou Yunli in 2025;

3.4 Bidder’s Undertaking

Note: For forms provided in the tender documents, fill them out in the prescribed format; for those not specified, bidders shall prepare their own forms, provided that they include the aforementioned contents. ; The above three sections shall be bound into a single bidding document.

Bidders shall, in accordance with the enterprise qualification requirements and their bidding intentions, provide quotations for all items listed in the “Quotation List for the 2025 IT Equipment Maintenance Project of Liuzhou Yunli.”

Chapter 8 Attachment   

Explanation:

1 1. Bidders must carefully complete and submit the attached documents in this section;

2 1. Clear responses shall be provided to the requirements set forth in the attached document;

3 The signatory of the attached documents shall warrant that all responses to inquiries, all statements made, and all qualification and credential documents and materials submitted are true and accurate.

4 The tendering entity shall maintain the confidentiality of the documents and materials submitted by bidders; however, such materials will not be returned.

5 1. All accompanying documents shall be prepared in Chinese and shall form part of the tender submission.

Appendix 1:

Bid Opening Summary Table

Note: The quotation shall include all costs, including labor costs, material costs (except where materials are explicitly excluded), construction equipment usage fees, profit, and management fees.

Bidder’s Name (Seal)                                 

Signature of the legal representative or authorized agent:                        

day         Period: