Tender for High-Voltage Preventive Testing, Distribution Cabinet Maintenance, and Incoming Feeder Circuit Breaker Replacement Projects

Chapter One      Invitation to Tender

X X Company:

Our company is concerned with High-voltage preventive testing, distribution cabinet maintenance and repair, and incoming feeder cabinet circuit breaker replacement project Public tendering is now being conducted, and the tendering conditions have been met. Qualified potential bidders are welcome to submit bids.

1 1. Tender Number: YL3-2025-0915                 

2 1. Project Name: High-voltage preventive testing, distribution cabinet maintenance and repair, and incoming feeder cabinet circuit breaker replacement project

3 1. Project Content: High-voltage preventive testing, distribution cabinet maintenance, and incoming feeder cabinet circuit breaker replacement

4 Bidders participating in the tender must carefully read the Instructions to Bidders and all other contents of the Tender Documents to avoid any errors.

5 , Submission of Bidding Documents

5.1 Submission deadline: Limited to 12:00 a.m. on September 25, 2025 Prior to submission, bidders shall submit the “Tender Documents” and pay the corresponding tender security of RMB 5,000. The tender security shall be transferred from the bidder’s basic account to the following account, with the remark “Tender Security for [Project Name]” clearly indicated on the remittance slip. Applications received after the deadline will not be accepted. The tender security of unsuccessful bidders will be returned on… Announcement of Tender Results The bid bond shall be refunded within 30 days, and the successful bidder’s bid bond shall be converted into a performance bond.

5.2 Submission Location: Room 305, Party and Mass Work Department, Office Building of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account Name: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account-opening Bank: Liujiang Xinxing Sub-branch of Agricultural Bank of China Co., Ltd.

Bank account: 2013 2401 0400 0157 1

6 1. Bid opening time and location: Initially scheduled for 2:00 PM on September 26, 2025. The bid opening was held in the conference room of the Phase I plant of Liuzhou Yunli Special-Purpose Vehicle Co., Ltd., a subsidiary of China National Heavy Duty Truck Group, using an internal competitive bidding process.

7 1. Contact and inquiry telephone number and mailing address:

Unit: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Address: No. 12, Leye Road, Xinxing Industrial Park, Liujiang District, Liuzhou City

Postal Code: 545112

Telephone: 0772-3269380

Email: 932071248@qq.com

Contact: Pan Juncheng, Phone: 15507720995

Chapter 2      Instructions to Bidders

1 1. Preliminary Schedule of Instructions to Bidders

2 1. Bidding Instructions条款

2.1 Party A: the tendering party, namely China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Party B: Bidder

2.2 Bidding-related qualifications and bidding documents:

A copy of the business license, a power of attorney, copies of the identification cards of the legal representative and the authorized representative, a copy of the remittance slip for the bid bond, and other supporting documents demonstrating the bidder’s capabilities, among others. All the aforementioned documents shall be bound in the specified order.

2.3 The bidding entity shall have been in existence for more than three years (calculated from the date of issuance of its business license to the day of bid opening); the bidder’s approved scope of business shall meet the requirements of the option it has selected. High-voltage preventive testing, distribution cabinet maintenance and repair, and incoming feeder cabinet circuit breaker replacement project 。

2.4 The scope of this tender is: High-voltage preventive testing, distribution cabinet maintenance and repair, and incoming feeder cabinet circuit breaker replacement project 。

2.5 Bidding Quotation: The quotation shall be prepared in accordance with the attachments to Chapter 8 (prices are quoted inclusive of tax).

3 , Expense Settlement

3.1 Payment Method: Party B shall complete the high Preventive testing, distribution cabinet maintenance, and incoming feeder cabinet circuit breaker replacement project Thereafter, Party B shall issue a value-added tax invoice for 100% of the contract amount to Party A. Upon receipt of the invoice and verification by Party A in accordance with its financial policies, Party A shall make payment in the following month either by a six-month electronic acceptance bill or in cash. In the event of cash payment, the contract price shall be reduced by 2.5%.

4 , Performance Bond

To ensure the performance of this Agreement, RMB 5,000 of the Bidder’s bid bond shall be converted into a performance bond. If the Bidder unilaterally terminates the Contract prior to its completion, the Tenderee shall not refund the Bidder’s performance bond. However, if the Services are rendered in full compliance with the Contract and upon the expiration of the Contract Term without any disputes between the Parties, Party A shall refund Party B’s performance bond within 5 to 20 business days.

5 , Quality Control

5.1 Party B shall perform the work in accordance with the scope of the winning bid and ultimately obtain acceptance by Party A. For the installation of equipment that is subject to inspection by the state or relevant industry authorities, Party B shall handle the requisite procedures in compliance with the applicable inspection requirements and ensure that such equipment passes the inspection.

5.2 Warranty Period: The warranty for the incoming feeder cabinet circuit breaker replacement project is 12 months. 。

6 , Liability Protection

6.1 Party A’s Responsibilities:

(1) Provide the site required for construction.

(2) Upon the construction conditions being met, Party A shall notify Party B one day in advance to commence construction.

6.2 Party B’s Responsibilities:

(1) Party B shall be responsible for organizing construction in accordance with the scope of the winning bid and the schedule specified by Party A, and the work must ultimately pass Party A’s acceptance inspection.

(2) For items that require inspection by the state or relevant industry, Incoming Cabinet Circuit Breaker Replacement With respect to services and spare parts, if the materials provided by Party B or the performance of components replaced after repair fails to meet the requirements stipulated by national or relevant industry inspection authorities, Party B shall bear liability for breach of contract; furthermore, Party B shall be fully liable for any economic losses incurred by Party A as a result.

6.3 Upon entering Party A’s construction site, Party B’s personnel shall comply with Party A’s relevant management regulations, provide and use qualified safety equipment and personal protective equipment, ensure safe and civilized construction practices, and adhere to applicable occupational safety and health regulations. Any occupational safety accidents occurring during construction or any personal injury or property damage caused to third parties shall be the sole responsibility of Party B.

6.4 Bidders shall carefully review the tender documents, fully understand the name, purpose, quantity, quality, and delivery date of the tender project, and thoroughly comprehend the qualification requirements that bidders are required to meet.

6.5 Bidders shall not collude with one another in submitting bid prices, nor shall they engage in conduct that undermines fair competition among bidders and infringes upon the legitimate rights and interests of the tendering entity or other bidders. Bidders shall also not collude with the tendering entity in bidding, thereby harming the interests of the tendering entity or the legitimate rights and interests of others.

Chapter 3 Bid Opening

Party A shall conduct the public bid opening at the prescribed time and in the designated venue, and shall invite the legal representatives (or heads of the entities) of all Parties B, or their duly authorized agents, to attend on time. Personnel attending the bid-opening meeting from each bidder shall be thoroughly familiar with the maintenance services and spare-parts prices submitted in their bids, so as to facilitate responses to queries and clarifications during the evaluation process. Bidders who fail to attend the bid-opening shall be deemed to have accepted the results thereof.

Chapter Four Bid Evaluation

1 1. Party A shall organize relevant professionals to conduct the bid evaluation, which shall be conducted in accordance with the principles of fairness, impartiality, scientific rigor, and selection of the best proposal. The “Comprehensive Evaluation Method” shall be adopted, under which the members of the Bid Evaluation Committee shall comprehensively evaluate the bid documents and commitments submitted by each bidder. The winning bidder shall be determined in descending order of scores based on the preliminary evaluation results and the scoring criteria set forth in the Detailed Rules for Comprehensive Evaluation. No explanations will be provided to unsuccessful bidders. 。

2 1. If a tender document falls under any of the following circumstances, the Evaluation Committee shall treat it as non-responsive to the tender documents or as an invalid bid:

1 ) The sample does not comply with the requirements stipulated in the tender documents;

2 ) Where the tender document is not stamped by the bidder, or where it is not signed or stamped by the legal representative or by an authorized agent duly authorized by the legal representative;

3 ) Not sealed or completed in accordance with the prescribed format, with incomplete content or illegible key information that cannot be identified;

4 ) If a bidder submits two or more quotation documents with differing contents, or includes two or more quotations for the same procurement item in a single quotation document without specifying which one is valid—except where alternative proposals are submitted in accordance with the tender documents;

5 ) The bidder’s name or organizational structure is inconsistent with the qualification review;

6 ) The bidder fails to provide the bid bond as required by the tender documents;

7 ) Where the content of tender documents submitted by different bidders is abnormally consistent;

8 ) Where the tender documents of different bidders are intermingled;

9 ) Where different bidders entrust the same person to submit bids;

10 ) Where different bidders use the same individual’s or enterprise’s funds to pay the bid bond;

11 ) Failing to comply with the substantive requirements in the tender documents regarding delivery schedules, quality standards, warranty periods, and other such matters;

12) Providing false materials to obtain the bid;

13 ) Any other activities intended to compromise the fairness of the tender outcome.

Chapter 5 Contract Terms

1 The tendering entity and the successful bidder shall, within three days from the date of issuance of the Notice of Award (subject to the specific requirements of the tendering entity), enter into a written contract in accordance with the tender documents and the successful bidder’s tender submission; the construction period shall be calculated from the date on which the Notice of Award is issued. If the successful bidder, without just cause, refuses to sign the contract, imposes additional conditions upon signing, or fails to submit the performance bond as required by the tender documents, the tendering entity shall have the right to disqualify the bidder, and the bid bond shall not be refunded. Furthermore, if the losses incurred by the tendering entity exceed the amount of the bid bond, the successful bidder shall also compensate for the excess.

2、 The successful bidder shall complete the awarded project in accordance with quality assurance requirements and shall not sub-contract or further sub-contract the project to any third party; otherwise, such conduct shall be deemed a breach of contract, and the tendering entity or relevant authorities shall have the right to terminate the contract.

3、 High-voltage preventive testing, distribution cabinet maintenance and repair, and incoming feeder cabinet circuit breaker replacement project List Items included in the scope shall be settled on a bill-of-quantities basis; for items not listed, Party B shall submit quotation proposals for repair works, which, upon approval by Party A, shall serve as the basis for settlement at the approved prices.

Chapter Six On-site inspection

During the bidding period, the bidder shall be accompanied by personnel dispatched by the tendering party for an on-site inspection at the premises of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Chapter 7 Preparation of Tender Documents

1、 The bidder’s tender document consists of three parts: qualification certification documents, the technical section of the tender document, and the commercial section of the tender document. 。

1.1 Qualification Certification Documents

1 ) Copy of business license;

2 ) Power of Attorney;

3 ) Photocopies of the legal person’s and the authorized representative’s identification cards;

4 ) A copy of the bank transfer slip for the bid bond.

2 , Technical Section

2.1 Construction Organization (Please indicate whether on-site personnel are stationed)

1 ) Measures to ensure maintenance efficiency;

2 ) Technical organizational measures to ensure the quality of repair work;

3 ) Technical and organizational measures to ensure safe operations;

4 ) Technical and organizational measures to ensure civilized construction;

2.2 Project Management Organization: The project team is fully staffed, with robust technical expertise across all disciplines.

2.3 Corporate Reputation and Strength: Recent three-year track record of similar projects.

3 , Business Section

3.1 Letter of Bid;

3.2 Bidding Price Summary Table;

3.3 List of Projects for High-Voltage Preventive Testing, Distribution Cabinet Maintenance, and Incoming Feeder Circuit Breaker Replacement ；

3.4 Bidder’s Undertaking

Note: For forms provided in the tender documents, fill them out in the prescribed format; for those not specified, bidders shall prepare their own forms, provided that they include the aforementioned contents. ; The above three sections shall be bound into a single bidding document.

Chapter Eight Attachment   

Explanation:

1 1. Bidders must carefully complete and submit the attached documents in this section;

2 1. Clear responses shall be provided to the requirements set forth in the attached document;

3 The signatory of the attached documents shall warrant that all responses to inquiries, all statements made, and all qualification and credential documents and materials submitted are true and accurate.

4 The tendering entity shall maintain the confidentiality of the documents and materials submitted by bidders; however, such materials will not be returned.

5 1. All accompanying documents shall be prepared in Chinese and shall form an integral part of the tender submission.

Note: Due to the large size of the attachment, which exceeds the website’s character limit, please contact the designated contact person to obtain the attachment.