Office Supplies Procurement Project

Chapter 1: Tender Notice

Our company is conducting an open tender for the procurement of office supplies. Bidding entities are requested to follow the procedures and requirements set out below:

1. Tender No.: YL-2025-DQ-010

2. Project Name ： Office Supplies Procurement Project.

3. Project Scope: Conduct an annual procurement project for office supplies to meet the company’s day-to-day operational needs.

4. Media for Publishing the Tender Notice

This tender announcement is published on the Notice Board of the official website of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd. (http://www.cnhtc.com.cn).

5. Bidders participating in the tender must carefully read the Instructions to Bidders and all other provisions in the Tender Documents to avoid any errors.

6. Submission of Bidding Documents

6.1 Submission Deadline: Bids must be submitted and the RMB payment made no later than 12:00 noon on November 20, 2025. 5000 The bid bond shall be paid in RMB and transferred from the bidder’s basic account to the following account, with the remark “Bid Bond for [Project Name]” clearly indicated on the remittance slip. Any submissions received after the deadline will not be accepted. The bid bonds of unsuccessful bidders will be refunded within five business days of the announcement of the tender results, while the bid bond of the successful bidder will be converted into a performance bond.

6.2 Submission Address: Room 305, General Administration Department, Office Building of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account Name: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Account-opening Bank: Liujiang Xinxing Sub-branch of Agricultural Bank of China Co., Ltd.

Bank account: 2013 2401 0400 0157 1

7 ．Bid opening time and location: Tentatively scheduled for 3:00 p.m. on November 20, 2025, in Conference Room 309 of the Office Building of China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd. (subject to change), with the bid opening conducted as an internal company negotiation.

8 ．Contact and inquiry telephone number and mailing address:

Unit: China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

Address: No. 12, Leye Road, Xinxing Industrial Park, Liujiang District, Liuzhou City

Postal Code: 545112

Telephone: 0772-3269390

Email: liuzhouyunli@qq.com

Contact: Wan Yuantian / 07723269390

                             China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

2025 October 30, Year

Chapter 2: Instructions to Bidders

1. Pre-attached Table of Instructions to Bidders

2. Bidding Instructions条款

2.1 Party A: the tendering party, namely China National Heavy Duty Truck Group Liuzhou Yunli Special-Purpose Vehicle Co., Ltd.

    Party B: Bidder

2.2 Tender Content:

(1) Procure various types of office supplies in accordance with the company’s actual operational needs.

2.3 Qualified Bidders:

(1) Bidders shall comply with the Tendering and Bidding Law of the People’s Republic of China, the Contract Law of the People’s Republic of China, and other relevant laws and regulations; and shall be independently incorporated legal entities registered within the territory of the People’s Republic of China, possessing the capacity to independently assume civil liability.

(2) The company must have been in existence for more than two years (calculated from the date of issuance of its business license to the day of bid opening); its registered capital must be no less than RMB 500,000; and its scope of business must meet the requirements of the tender project.

(3) Bidders shall provide the original and a copy of their business license, which integrates the three certificates into one and bears the unified social credit code, with the official seal affixed.

(4) Possess a sound financial accounting system and maintain a favorable financial condition and market conduct. Shall not be subject to any of the following: revocation of business license or qualification certificate by the competent authority, suspension of business for rectification, disqualification from bidding, or seizure, freezing of assets, or commencement of bankruptcy proceedings.

(5) Bidders shall possess the requisite qualifications and capabilities in personnel, supply channels for materials, finance, technology, and services necessary for the performance of the contract.

(6) Bidders shall have the full capacity to comply with all requirements set forth in the tender documents.

(7) The office supplies provided by the bidder shall comply with the relevant requirements of national and industry standards.

(8) Bidders must be the ultimate party submitting the bid and entering into the contract; under no circumstances may they subcontract or further sub-contract the awarded project to any other entity in any form.

(9) Consortium bids are not accepted for this tender.

(10) Bids submitted after the deadline will not be accepted by the tenderer.

2.4 Bidding Documents

(1) Bids must be submitted in accordance with the requirements set forth in Chapter 7 of the document, including a hard-copy, stamped version of the “Office Supplies Procurement Quotation Form” (Attachment 1). 。

(2) Bidders shall submit the original letter of authorization from the legal entity, together with the original and a copy (stamped with the official seal) of the identity card of the legal representative or authorized representative of the bidding entity, as well as a copy of the business license (stamped with the official seal), and the letter of authorization from the legal entity.

(3) 2.3 Photocopies of the materials referred to by qualified bidders.

(4) Any other materials that the bidder deems necessary to submit

3. Payment Terms: See the Office Supplies Procurement Contract (Attachment 2) for details.

Chapter 3: Bid Opening

Party A shall conduct the public bid opening at the prescribed time and in the prescribed venue, and shall invite the legal representative (or head of the entity) of each Party B, or their duly authorized agent, to attend on time. Failure by a bidder to attend the bid opening shall be deemed as acceptance of the bid-opening results.

Chapter 4: Bid Evaluation

Party A shall organize relevant subject-matter experts to conduct the bid evaluation, which shall be conducted in accordance with the principles of fairness, impartiality, scientific rigor, and selection of the best proposal. The specific evaluation criteria are set forth in the Instructions to Bidders, and Party A shall notify all bidders of the evaluation results.

Chapter 5 Contract Terms

The tendering entity and the successful bidder shall, within three days from the date of issuance of the notice of award, enter into a written contract in accordance with the tender documents and the successful bidder’s tender submission. This office-supplies procurement tender has a validity period of three years; upon winning the bid, a contract will be executed annually with the selected service provider. During the service period, if the successful bidder is unable to operate normally or engages in improper business practices that result in employee complaints or other serious adverse impacts or losses to the company, we reserve the right to terminate the contract, and all resulting losses shall be borne by the successful bidder. In the course of contract performance, should the successful bidder exhibit serious deficiencies in its ability to fulfill its obligations or in its creditworthiness, the tendering entity reserves the right to rescind the contract and disqualify the bidder; the tendering entity shall then re-determine the successful bidder in order from among the remaining shortlisted candidates. If the successful bidder, without just cause, refuses to sign the contract, imposes additional conditions at the time of signing, or fails to submit the performance bond as required by the tender documents, the tendering entity reserves the right to disqualify the bidder, forfeiting the bid bond without refund; furthermore, if the losses incurred by the tendering entity exceed the amount of the bid bond, the successful bidder shall also compensate for the excess.

Chapter 6: Bid Evaluation Process

6.1 Qualification Review

(1) Review basis: “2.3 Qualified Bidders”;

(2) Review Method: The procuring entity shall organize relevant personnel to establish a qualification review panel to carry out the review. Any bidder that fails to meet one or more of the qualification review requirements shall be deemed ineligible to bid and shall not proceed to the subsequent evaluation stage.

6.2 Evaluation and Criteria

(1) The evaluation shall be conducted by a bid evaluation panel composed of an odd number of three or more members, organized by the tendering entity, and shall employ the comprehensive scoring method in accordance with the scoring criteria. In accordance with the principles of fairness, impartiality, transparency, and orderliness, and on the premise of fully meeting the substantive requirements of the tender documents, a comprehensive evaluation shall be conducted in accordance with the evaluation criteria. Determine the composite score and ranking (if the composite scores are tied, the bidder with the higher price score shall be ranked higher).

6.3 Invalid Bid Situation

If a tender document falls under any of the following circumstances, the Evaluation Committee shall treat it as non-responsive to the tender documents or as an invalid tender:

(1) Where the tender document is not affixed with the bidder’s official seal, or where it is not signed or sealed by the legal representative or by an authorized agent duly authorized by the legal representative;

(2) The content is incomplete, or key portions are illegible due to blurred handwriting;

(3) Bidders who submit two or more quotation documents with differing contents, or who include two or more quotations for the same procurement item in a single quotation document without specifying which one is valid, unless alternative proposals are submitted in accordance with the provisions of the tender documents;

(4) Where the bidder’s name or organizational structure is inconsistent with that verified during the qualification review;

(5) Where the content of the tender documents submitted by different bidders is abnormally consistent;

(6) Where the tender documents of different bidders are mixed together;

(7) Where different bidders entrust the same person to submit bids;

(8) Where different bidders use the funds of the same individual or entity to pay the bid bond;

(9) Failure to comply with the substantive requirements set forth in the tender documents regarding delivery schedules, quality standards, warranty periods, and other key provisions;

(10) Submitting false materials to obtain the bid;

(11) Any other activities that seek to compromise the fairness of the tendering results.

Chapter 7: Quotation and Attachments

7.1 This tender is an open tender.

7.2 All quotations are denominated in RMB yuan and are quoted inclusive of tax.

7.3 The total bid price shall include the aggregate cost of office supplies required for the company’s day-to-day operations.

Note: Due to website character limits, please contact the designated contact person to obtain the attachment.